Manage a User Desk Phone

In addition to our mobile, browser, and desktop app, Dialpad is available on desk phones!

Dialpad supports a range of desk phones from leading manufacturers such as Poly and Yealink. Easily add one (or 50!) of our supported desk phones directly from Dialapd. 

Let's take a look at ordering and managing a Desk phone in Dialpad.

Manage a user desk phone

Dialpad Admins can manage user desk phones right from their Dialpad Admin Settings.

1. Navigate to Office 
2. Select Desk Phones 
   

From the Desk Phone Settings section, admins can:

• Add a user phone
• Reboot an existing user phone
• Remove an existing user phone
• Enable corporate speed dial
• Manage Room Phones

Add a user desk phone

Let's go over the steps to add each supported desk phone. 

Add a Polycom x50 Series (OBi Edition) desk phone

To add your Polycom x50 series phone, head to your Dialpad Admin Portal.

1. Navigate to Office
2. Select Desk Phones
3. Select Add a User Phone
4. Select Polycom x50 Series (OBi Edition)
5. Name the desk phone
6. Assign a user
7. Select The device screen does display "Dialpad Activate"
8. Select Next
9. Dial the activation code, then hang up

Once the activation code has been entered, you'll hear a message confirming the phone is ready and connected to the account. 

Add a Poly Edge E desk phone 

To add your Polycom Edge E phone, head to your Dialpad Admin Portal.

1. Navigate to Office
2. Select Desk Phones
3. Select Add a user phone
4. Select See more options
5. Select Poly Edge E Series
6. Name the desk phone
7. Assign a user
8. Save the 4-digit Activation code
9. Pick up the receiver, the phone will automatically dial out
10. When prompted, enter the 4-digit activation code provided in the Dialpad portal

Add a Polycom VVX desk phone

There are two different methods to add your Polycom VVX:

1. If you purchased it from Dialpad
2. If you purchased it from a third party

Let's take a look at the two processes below. 

Purchased from Dialpad

If you purchased your desk phone from Dialpad, head to your Dialpad Admin Portal.

1. Navigate to Office 
2. Select Desk Phones
3. Select Add a user phone
4. Select See more options 
5. Select Other Polycom Phones
6. Name the desk phone and assign it to a user
7. Select Next 
8. Select The device screen displays "Dialpad Activate"
9. Select Next
10. Pick up the desk phone, dial the activation code, and hang up. 

Once you've entered the activation code, you'll hear a message confirming the phone is ready and connected to the account.

Purchased from third party

If you purchased your desk phone from a third party, first go to your Dialpad Admin Portal.

1. Navigate to Office
2. Select Desk Phones
3. Select Add a user phone
4. Select See more options 
5. Select Other Polycom phones
6. Name the desk phone and assign it to a user
7. Select Next
8. Select The device screen does NOT display "Dialpad Activate"
9. Select Next
   

You'll see a set-up menu, guiding you through the steps on your Polycom device.

First, you'll need to Factory Reset the device

1. Log into the Web Interface of the phone
2. In a web browser, navigate to https://IP_Address_of_your_Polycom
   • The Admin Password is 456 or 789

From within the Polycom Web Browser:

1. Select Utilities
2. Select Phone Backup and Restore
3. Select Expand Global Settings
4. Select Restore

Next, it's time to provision the server:

1. Navigate to Menu > Status > Network
2. Copy the IP address from your Polycom device in a new web browser tab (add https:// before it)
3. Enter the Admin password displayed in Dialpad
4. Navigate to Settings > Provisioning Server
5. Change the Server Type to HTTPS, enter the server address provided in Dialpad
6. Remove Server User and Server Password information
7. Change Boot Server to Static                                     
8. Select Save

Add a Yealink T3, T4, or T5 series desk phone

To add your new Yealink desk phone, head to your Dialpad Admin Portal.

1. Navigate to Office
2. Select Desk Phones
3. Select Add a user phone
4. Select Yealink Phone 
5. Name the desk phone, then assign it to a user
6. Select Next
7. Once initialization is complete, select one of the following options:
   1. The device screen displays "Dialpad Activate"
   2. The device screen does NOT display "Dialpad Activate"
      

If the device screen says "Dialpad Activate" 

1. Enter the code prompted on your screen
2. A voice message will confirm that the code has been sent to the server
3. Hang up the phone and the device will reset
4. Select Done 

If the device screen does NOT display "Dialpad Activate"

1. Head to this Help Center article to learn how to set up Dialpad on your device using the phone's web interface
2. After adding the Dialpad provisioning server via the phone's web interface, your device will display “Dialpad Activate”
3. Once it does, you can then select Next on the pop-up to activate it

Remove a desk phone

To remove a user Desk Phone, head to your Dialpad Admin Portal. 

1. Navigate to Office
2. Select Desk Phones
3. Select User Phones
4. Navigate to the device you want to remove
5. Select Options
6. Select Remove 
7. Confirm the changes

Admins normally set up their users' desk phones, but they can also allow Team Members to do this themselves.

To let users set up their own phones, head to your Dialpad Admin Portal.

1. Navigate to Office 
2. Select Office Settings
3. Navigate to Desk phones
4. Select Allow Team members to self-provision deskphones

Configure line keys from Dialpad Admin Portal

Configure Line Keys gives you a visual tool to associate line keys on your supported desk phone with other calling feature functionality (such as speed dials and shared line appearances)

To configure your line keys, head to your Dialpad Device Settings.

1. Navigate to the desk phone you want to configure
   
   
2. Select Options to access your device options menu    
3. Select Configure Desk Phones  
4. Assign your lines as needed (speed dial, executive line, etc)                                                        

Corporate speed dial

Enabling corporate speed dial places a Speed Dial on the last line of your Office's desk phones.

To configure your corporate speed dial, head to your Dialpad Admin Portal. 

1. Navigate to Office
2. Select Office Settings
3. Select Desk Phones 
4. Select Desktop Settings
5. Enter the Speed-dial name
6. Enter the desired phone number
7. Select Save Speed Dial

Changes will be reflected on these desk phones overnight or within 1-2 minutes of a manual reboot.

Once corporate speed dial has been enabled, easily change the speed dial number by selecting Clear Speed Dial.  

Frequently asked questions

Why is there a pause before my phone call goes through?

When you make a call with your desk phone using VoIP, there’s usually a 4-second delay after you dial a number. Since VoIP calls go over the internet, the process is more complex than with regular phone lines, which causes this delay.