Export Your Analytics Data

Charting data in the Analytics menu will allow you to export additional reports.

Let's take a look at exporting analytics data in Dialpad.

Export Data

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From Dialpad.com, navigate to Analytics and select Export (.CSV). You'll then choose the type of report.

You'll notice that, depending on what the filters selected and what tab you're viewing, different types of export reports are available. As an example, filtering for a Call Center and viewing the Agent Status tab isn't the same as what you'll see while filtering for an entire Office and viewing the Texts tab.

Note also, that only the "Users/Groups" (aka Multi-Target) filter, and the "Date" filter will apply to the exported data.

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Once you select Export, the report is shared via email. You'll receive a link to download the CSV file directly to your device.

Standard Reports Available

Daily Statistics

This summary export includes call metrics aggregated by date. Useful if you want a quick summary of your metrics day by day. 

Group Statistics

This summary export includes call metrics aggregated by each Department, Call Center, and Coaching Team inside a single Office. It's useful if you want a quick summary of your metrics across multiple "groups". Note this export option is only shown when you are viewing the Office analytics. If you don't see it, reset your filters. 

User Statistics

This summary export includes call metrics aggregated for each user and date. Think of it as a more detailed breakdown of your Top Users leaderboard. It includes all calls made or received by users, including their direct line, or through a department or call center. 

Call Logs

This export includes a record of every call and provides a lot of specific data on each call. Note that when looking at call logs for a call center or department you will likely see more than one row per call. There is always the "entry point" call to the call center or department, plus multiple "fan out" calls to one or more users. 

Texts Statistics

This summary export includes a list of all users and a count of the texts they have sent.

Text Logs

This export includes a record of all text messages sent and received, including the actual message content. Note: the "Text Logs" export option is not enabled by default. If you would like access, reach out to our Support team.

Voicemails

This export includes a record of all voicemails, along with a link to the mp3 recording of that message.

 

Recordings

This export includes a list of all call recordings, along with a link to the mp3 recording.

The list will include all recording types, except "admin call recordings". Those can only be accessed through our Enterprise Support portal.

When filtering for individuals users, only recordings from their individual lines will be shown. If you wish to see their recordings on group lines, you’ll need to make sure you have the appropriate permissions and can then filter for those groups, or filter at an office level 

Other Reports Available

Agent Status Statistics (Call Centers)

This export includes a summary of how each agent spent their time. i.e. This shows a total in hours for each of "Available", "On a call", "Wrap Up", "Missed Call", and "Off Duty". It will also include any custom off-duty states you may have created. 

 

Agent Status Logs (Call Centers)

This detailed export includes a log of all the status change events for each agent, in chronological order. This is the raw data we use to produce the Statistics export and this just provides extra detail.

CSAT Survey Responses (Call Centers)

This detailed export includes a record of all calls where a CSAT Survey was heard by the caller and their response, if they provided one. This will also include a transcription of that response and a link to the call recording. Offices with the Ai CSAT Add-on will additionally get Ai inferred CSAT in their export.

Call Disposition Logs (Call Centers & Coaching Teams)

This detailed export includes a record of all the calls in a Coaching Team or Call Center, along with the Disposition that was saved, and the Disposition notes. If a recording exists, there will be a link to that mp3 file as well.

Frequently Asked Questions (FAQs)

When I filter for Department Calls, the totals for missed calls don't match what's on my exported list — why?

Your analytics chart will show slightly different stats than when you export your Department/Call Center stats because the chart is only displaying the missed calls at the Department/Call Center level. The exported list will show the number of missed calls at the Agent level. 

Think of it like this: A call that comes into a Department/Call Center may be missed by one Agent but picked up by another, which is why an Operator/Agent can show a higher number of missed calls than what's being reported on the Department/Call Center level.

Where can I get more details about each report?

We have information here about reading your exported reports. You may also want to refer to our Analytics Glossary too.

Can I pull these exports through an API?

Yes! See the documentation for the Dialpad API for more details. When using the API you have to set both the export_type and the stat_type. Note that not all combinations are available, some report types may only be available for just "stats" or "records", not both.

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