In this article, we'll take a look at the data available to Administrators and how to export it. Looking for a walkthrough on your own analytics?
Administrators can filter their data based on a specific group or time frame. These display stats are up to date (give or take a few minutes).
- Entire Office
- Main Line
- Paired Execs
- Last Day of the Week (i.e. Sun, Mon, Tuesday, etc.)
- Last Week (i.e. Sun-Sat)
- Last Month
- Past 7 Days
- Past 30 Days
- Past 3 Months
- Custom Date Range (Pro and Enterprise plans only)
- Operator Calls
- Department Calls
The data displayed will reflect all inbound and outbound calls to the selected group of Operators and time frame.
What's the difference between Operator Calls and Department Calls?
Let’s say a Dept/Call Center Admin wants to see how many calls their Operators or Agents handled last week.
By selecting Operator Calls, they’ll see a total of all the calls each Operator/Agent handled regardless of where the call came from or went to (meaning even other Departments, Call Centers, or the user's direct line).
By selecting Department Calls, they’ll see a total of all the calls each Operator/Agent handled on that specific Department or Call Center.
Think of Operator Calls as a way for Dept/Call Center Admins to check the total activity of their Operators/Agents since only Company and Office Admins can see all your Entire Office Stats.
Calls by Day
Once you choose your group, timeframe, and call type (if applicable), your stats will automatically refresh to display insights like:
- Total Calls
- Call Minutes
- Text Messages
# of texts
Need to review individual team member metrics? This section will display all Operators in the Department and their following stats:
- Connected Calls
- Total Minutes
- Avg. Duration (Min)
- Placed (outbound calls)
- Received (inbound calls)
- Missed Calls
- Canceled Calls
Here's where you can get a general sense of how calls are placed/received throughout your office. These stats include:
- % of calls internal vs external
- % of missed calls
- % of team using specific devices (desktop, mobile, desk phone)
Team Member Leaderboards
Need to review individual team member metrics? This section displays the following stats for the top 100 users of your team:
- Total Calls
- Total Call Minutes
- Avg. Call (Min.)
- Total Placed Calls (outbound)
- Total Received Calls (inbound)
- Total Missed Calls
- Total Cancelled Calls
Select a team member from this list to view their own individual metrics.
You'll have the option to export stats or call logs in addition to voicemails and call recordings. If you choose to export your stats, just remember that any calls that happened less than 24 hours from when you export won't show up on your reports.
Let's take a look at the differences between exporting stats vs logs:
This will export call metrics aggregated by the user and date level (past day, month, etc.). Think of it as a more detailed breakdown of your Top Users leaderboard.
Export Call Logs
This will export call metrics aggregated by the call direction (inbound/outbound) and date level (past day, month, etc.). This will provide more details on specific calls.
Selecting either of these options will email the metrics straight to the Admin, where they'll be able to download the .csv file.
Grant Analytics Access
If you're a Company Administrator, you can navigate to Dialpad.com > Admin Settings > Office > Team and select Give analytics access from their drop-down.
In addition to viewing analytic reports, non-Admins can export their data.