Manage a Department Hold Queue
    • 16 Oct 2023
    • 2 Minutes to read
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    Manage a Department Hold Queue

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    • PDF

    Article summary

    The content explains how to create and customize hold queues for departments in Dialpad. Users can set the size and wait time for the hold queue, as well as choose a greeting and hold music. The maximum queue size is 50 callers, and the maximum wait time is 300 minutes. Custom greetings and music can be uploaded in MP3 format, with a file size limit of 10MB. The live hold queue can be viewed in the Dialpad app, showing caller information and wait times. The feature is also available for the Main Line, and if an operator misses a call, they will be rung again for subsequent calls. Operators can set themselves to off duty using Ai Contact Center.

    Create a hold queue for when all of your Operators are busy on calls. 

    Customize the hold queue's size, wait time, greeting, and hold music to keep your callers entertained while they wait. 

    Let's take a look at hold queues for Departments in Dialpad.

    Who can use this feature
    Hold queues for Departments are available to Dialpad Ai Voice customers on the Pro and Enterprise plans

    Create a hold queue

    To create a Department hold queue, head to your Admin Settings from 

    1. Navigate to Departments
    2. Choose the Department
    3. Navigate to Business Hours and Call Routing
    4. Select Edit Call Routing 
    5. Navigate to Hold Queue
    6. Select Enable the hold queue

    To disable the hold queue, uncheck the box.

    Dialpad Tip
    Be sure to review this Help Center article on call routing rules for Departments, too. Keep in mind that a hold queue can only be enabled if you've selected the Longest Idle, Fixed Order, or Round Robin.

    Hold queue size and wait 

    Customize the hold queue size by setting a maximum queue size and wait time. 

    • Maximum queue size will determine how many callers can remain in the hold queue simultaneously.
      • Dialpad supports up to 50 callers in the hold queue.
    • Maximum queue wait time will determine the duration that a caller can remain in the hold queue.
      • Dialpad supports up to 300 minutes of wait time.

    Hold queue greeting

    Set a hold greeting that plays as callers are placed on hold.

    Choose the default greeting, or set a custom greeting to use. If you upload a custom greeting, the file must be in MP3 format, and no larger than 10MB.

    Hold queue music

    Customize the hold music that plays while callers are on hold. Choose a default sound or set custom music to use.

    Custom music can be uploaded as an MP3 file no larger than 10MB in size.

    To hear your hold music, press the play icon.

    View a hold queue

    View your live hold queue from the Dialpad app:

    1. Navigate to Departments 
    2. Select the Hold Queue tab

    Here you'll see the caller's name and number, as well as how long they've been on hold. 

    Once an Operator becomes available, the caller will be removed from the hold queue and connected to an Operator.

    Frequently asked questions

    Is this feature also available for the Main Line?

    Yes, you're able to create and manage a hold queue for the Main Line.

    What happens if an Operator misses a call?

    We will only dial each operator once for a call. If an Operator misses a call, they will be rung for subsequent calls, but never again for that particular call.

    Can Operators set themselves to off-duty?

    Operators can turn on Do Not Disturb mode personally or for their status in a specific Department. On/off-duty toggles are only available as part of Ai Contact Center.

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